Policies

Thank you for considering POESY BOOK TOURS to host your next promotional event!

FOR AUTHORS / PUBLICISTS / PUBLISHERS

  • Booking with Another Tour Company. Please do not book a tour (or any other promotional event) with another blog tour company at the same time as this may cause confusion among event hosts and affects the efficiency and success of the event. Reveals, if booked already here in Poesy Book Tours, must not be ‘revealed’ again on another promotions company.
  • Genres and Target Audience. We cater to all genres and age groups. However, please do let us know if there be trigger warnings or themes that touch on sensitive topics.
  • Publishing. Whether you’re an independent author or a traditional published author or a self-published author, you’re very welcome to book a promotional event with Poesy Book Tours.
  • Review Copies. Review copies must be available before booking a tour. Although .epub format is preferred, we’ll also be requesting for .pdf and .mobi copies as much as possible. We’ll be distributing the review copies as soon as event hosts sign up for a review stop.
  • Event Materials. Event materials must be sent to us as soon as possible the moment we send the topics, questions, etc. to you. Please don’t send materials a week and less before the event starts.
  • Event Host Limit. There is no limit in the number of host participants for every promotional event. But we do promise to get you at least one host to participate per day.
  • Missed Stops. Although rare, Poesy Book Tours is not responsible for missed posts. There might be event hosts who may not be able to post due to circumstances beyond our control. We will do everything possible to reschedule or get them a promotional post instead.
  • Booking. Tours must be booked at least two (2) months, blitzes at least four (4) weeks and reveals at least three (3) weeks in advance so the number of sign ups is maximised. If you are unable to meet these standards, additional fees may apply.
  • Rescheduling. Rescheduling events is totally okay unless a schedule has been finalised and sent to the event hosts. Should you wish to reschedule your event, a rescheduling fee of $15 must be made before scheduling again.
  • Event Host Opting Out. Some event hosts may opt out of the event if in case they could not rate your work at least three (3) stars. Instead of a review stop, they’ll be posting a promotional post on their blog.
  • No Tours on Weekends. We do not organize tours on weekends. Other promotional events may be scheduled on weekends.
  • Giveaway Prizes. Shipping and distribution of giveaway prize(s) is the author’s responsibility. The author must promise to send the prize(s) to the winners. Nothing breaks anyone’s heart than giving them false hope they’ll be getting cool swags and goodies.
  • Author / Poet Availability. The author must make himself / herself available daily on email as we’ll be keeping in touch with you throughout the planning, scheduling and touring via email.

DISCLAIMER

Sometimes life just won’t work out the way we want them to. With that being said, here are a couple of things to keep in mind when booking an event with us:

  • We cannot guarantee an increase in sales. Understand that you are only booking us to organise a promotional event for you to create visibility for your work. Keep in mind that visibility does not always guarantee an increase in sales. However, that will not keep us from doing everything on our end to help you in boosting your sales.
  • We cannot guarantee the number of event host sign ups. We give our event hosts the free will to sign-up for events that interests them. We immensely value our hosts and do not force them into signing up for every event. Host sign-ups vary, depending on many factors such as themes your work touches upon, your writing style, and more. However, we can assure you that we will do everything we can to convince them into hosting for your event.
  • We do not guarantee positive reviews. Despite a promotions company, we still uphold the virtue of honesty and being genuine in every event we organise. It is no longer in our power to convince reviewers to rate and review your work positively. Our reviewers are not and will not be paid no compensated in anyway to provide you with a positive review. However, since we are still a promotions company, we ask reviewers to kindly hold off any three (3) and below star reviews (in the case of book tours) until the tour is over.
  • We are not responsible for missed stops. We are not in control of our event hosts. Most of them only see book blogging more as a hobby than a chore. Believe it or not, these beings do have a life outside the blogosphere. As such, there could be a thousand reasons why they might not be able to post their scheduled stops on time. However, we do ask them to inform us ahead of time if they plan to back out from an event they signed up for or if they have other responsibilities to attend to. We also ask them if they would like to reschedule their stop.

PAYMENT POLICIES

  • Payment must be made in full once sign ups close (three [3] days prior to the event kick-off). Authors will only have until we send out the event materials before we will be charging additional fees for late payments.
  • Payments are only currently accepted through PayPal.
  • Invoice will be sent once full payment is received.

REFUND POLICIES

  • 40-80% refund will be made if the minimum number of sign ups isn’t met. We will still push the event through with the available bloggers.
  • 25% refund will be made if the author backs out when sign ups are closed and ARCs are sent out.
  • A week before the event starts, payments are non-refundable.

FOR BLOGGERS / TOUR HOSTS / REVIEWERS

As a Poesy Book Tours Event Host, we are expecting you to observe politeness and etiquette. The following are expected of you as an event host:

REVIEWS

  • Must be at least three (3) stars. The purpose of a tour and other virtual promotional events is to create buzz and spread the hype for the title being promoted. If you cannot rate a book at least three (3) stars, kindly refrain from posting your review and email us (poesybooktours@gmail.com) immediately at least three (3) days prior to your scheduled date so we can send you a promotional post instead (if in the case of tours and promotional events). Review queries are an exception to this rule.
  • Are expected to be 100% foolproof, honest and constructive yet polite. Be sure to state in your review what elements did you enjoy reading and which you did not. Always explain why.
  • Must be accompanied with a disclosure / disclaimer prior or after the review. The disclosure or disclaimer must indicate that you have received a review copy from the author through Poesy Book Tours in exchange for an honest review. Your review must not be affected by receiving a free copy to review.

POSTS

  • All promotional event stops must be live / uploaded by 8 a.m. EST (see time converter link below) on your scheduled date. Failure to do so twice will result in earning you a slot in our blacklisted event hosts. We will always be checking.
  • Please ensure correct spelling and proper capitalisations of the author’s name and their work both in the post title and the body text of your posts.
  • If you cannot post on your scheduled date (as in the case for blog tours) and / or within the time-frame (as in the case for blitzes, reveals and review queries) allotted for you, kindly inform us via email (poesybooktours@gmail.com) with your valid reasons at least three (3) days prior to your schedule. Doing so will allow us to excuse you from ending up in the blacklist.
  • All tour stops must be the top post of the day. For non-tour stops, top posting is optional but are encouraged. Failure to do so twice will result in earning you a slot in our blacklisted event hosts. We will always be checking.
  • All tour stops must be uploaded or posted on a blog (it is mandatory that all tour stops must be found on blogs). Other promotional event stops (as in the case for blitzes, reveals, review queries, etc.) may be uploaded or posted on a blog and / or social media platform of their choosing.

ADVANCED READER’S COPIES

  • Must only be for personal use (as in the case of reviewing it). You may not pirate, copy, resell, modify and / or alter advanced readers’ copies without the prior express permission from the author and / or publisher.
  • If it’s not too much or too absurd to ask, digital advanced readers’ copies received must be deleted as soon as you’re finished reading your copy.

PROMOTING

  • We ask participating event hosts to kindly cross-promote respective posts and / or fellow hosts’ exclusive content(s) across your social media platforms to obtain maximum exposure for your network and your fellow hosts’ as well.
  • Use appropriate and relevant hashtags or you may use our Social Media Ready-to-Post document for ease of posting. Our Social Media-Ready Post files contain pre-made social media posts (customised according to word count limits) with appropriate and relevant hashtags. Feel free to customise our ready-to-post files to suit your needs and style.

Should you have questions, you might want to check out our frequently asked questions page. Can’t find the answer to your question? You may reach Maddie, the event organiser, at poesybooktours@gmail.com. Once again, thank you for considering POESY BOOK TOURS to organize for your masterpiece’s promotional event! It’s a complete honor serving poets, authors and artists!